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West High gym rental: nonprofit rate + half-season billing #349

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opened 2026-04-06 15:08:36 +00:00 by forgejo_admin · 1 comment
forgejo_admin commented 2026-04-06 15:08:36 +00:00
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Type

Story

Lineage

Project: westside-accounting
Board: board-westside-accounting

Repo

N/A — operations/admin ticket, no code changes

User Story

As the Westside Kings & Queens program director, I need the SLC School District to apply our nonprofit rate to the West High Field House rental so that we pay the correct (reduced) price for the first half of the season (April-June).

Status

BLOCKED — waiting on response from Tai Van Dyke (SLC School District)

Context

  • Email sent to Tai Van Dyke (Tai.VanDyke@slcschools.org) on 2026-04-06, CC'd Justin Thompson
  • Informed them of nonprofit incorporation (Westside Kings and Queens Inc., EIN 41-5331799)
  • Asked what documentation they need for nonprofit rate
  • Requested first half of season only (April-June, ~11 Tuesdays) instead of full April-August
  • Asked whether SchoolSpace request A26XT can be modified or needs new submission

Key contacts

  • Tai Van Dyke — Auxiliary Services admin, SLC School District (801.974.8367 / 801.230.2152)
  • Justin Thompson — West High staff, handles in-house scheduling

File Targets

N/A — no code changes

Acceptance Criteria

  • Tai confirms what nonprofit documentation is required
  • Documentation provided (articles of incorporation, EIN confirmation)
  • SchoolSpace agreement reflects nonprofit rate
  • Agreement scoped to April-June only (~11 Tuesdays)
  • Marcus confirms the agreement on SchoolSpace

Test Expectations

N/A — manual verification of SchoolSpace agreement pricing

Constraints

  • DO NOT confirm A26XT on SchoolSpace until nonprofit rate is applied
  • May 12 is excluded (Justin confirmed no gyms available)
  • Articles of incorporation downloadable from UtahID (transaction #1363935)
  • EIN confirmation from IRS application on 2026-04-05

Checklist

  • Email sent to Tai + Justin (2026-04-06)
  • Tai responds with documentation requirements
  • Nonprofit docs submitted
  • SchoolSpace agreement updated with nonprofit rate
  • Agreement confirmed for April-June dates
  • Second half (July-August) submitted separately later

Dates requested (April-June, May 12 excluded)

April: 7, 14, 21, 28
May: 5, 19, 26
June: 2, 9, 16, 23

Related

  • SchoolSpace portal: slc.schoolspace.us
  • Request ID: A26XT
  • Nonprofit filing: Utah transaction #1363935
  • EIN: 41-5331799
### Type Story ### Lineage Project: westside-accounting Board: board-westside-accounting ### Repo N/A — operations/admin ticket, no code changes ### User Story As the Westside Kings & Queens program director, I need the SLC School District to apply our nonprofit rate to the West High Field House rental so that we pay the correct (reduced) price for the first half of the season (April-June). ### Status **BLOCKED** — waiting on response from Tai Van Dyke (SLC School District) ### Context - Email sent to Tai Van Dyke (Tai.VanDyke@slcschools.org) on 2026-04-06, CC'd Justin Thompson - Informed them of nonprofit incorporation (Westside Kings and Queens Inc., EIN 41-5331799) - Asked what documentation they need for nonprofit rate - Requested first half of season only (April-June, ~11 Tuesdays) instead of full April-August - Asked whether SchoolSpace request A26XT can be modified or needs new submission ### Key contacts - **Tai Van Dyke** — Auxiliary Services admin, SLC School District (801.974.8367 / 801.230.2152) - **Justin Thompson** — West High staff, handles in-house scheduling ### File Targets N/A — no code changes ### Acceptance Criteria - [ ] Tai confirms what nonprofit documentation is required - [ ] Documentation provided (articles of incorporation, EIN confirmation) - [ ] SchoolSpace agreement reflects nonprofit rate - [ ] Agreement scoped to April-June only (~11 Tuesdays) - [ ] Marcus confirms the agreement on SchoolSpace ### Test Expectations N/A — manual verification of SchoolSpace agreement pricing ### Constraints - DO NOT confirm A26XT on SchoolSpace until nonprofit rate is applied - May 12 is excluded (Justin confirmed no gyms available) - Articles of incorporation downloadable from UtahID (transaction #1363935) - EIN confirmation from IRS application on 2026-04-05 ### Checklist - [x] Email sent to Tai + Justin (2026-04-06) - [ ] Tai responds with documentation requirements - [ ] Nonprofit docs submitted - [ ] SchoolSpace agreement updated with nonprofit rate - [ ] Agreement confirmed for April-June dates - [ ] Second half (July-August) submitted separately later ### Dates requested (April-June, May 12 excluded) April: 7, 14, 21, 28 May: 5, 19, 26 June: 2, 9, 16, 23 ### Related - SchoolSpace portal: slc.schoolspace.us - Request ID: A26XT - Nonprofit filing: Utah transaction #1363935 - EIN: 41-5331799
forgejo_admin commented 2026-04-06 15:29:47 +00:00
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Progress Update — 2026-04-06

Completed:

  • Email sent to Tai + Justin about nonprofit status (via Gmail)
  • Password reset on SchoolSpace (now Westside2026!, matching secrets)
  • EIN submitted in SchoolSpace Requirements tab (41-5331799)
  • Message posted to Tai in SchoolSpace with full date list + half-payment request
  • 11 remaining dates created and submitted (April 14 through July 7, every Tuesday)
  • May 12 and May 19 correctly excluded

Current state:

  • 12 total event dates on request A26XT
  • April 7: approved, needs CONFIRM (agreement acceptance)
  • April 14 - July 7 (11 dates): SUBMITTED, awaiting approval
  • Rate group still shows For-Profit — waiting on Tai to update to Nonprofit

Blocking on Tai:

  • Update rate group to Nonprofit
  • Approve the 11 new dates
  • Confirm half-season payment approach (April-June first)

Time-sensitive: Must confirm April 7 before end of day today — either at nonprofit rate or current rate. First practice is tomorrow.

### Progress Update — 2026-04-06 **Completed:** - [x] Email sent to Tai + Justin about nonprofit status (via Gmail) - [x] Password reset on SchoolSpace (now Westside2026!, matching secrets) - [x] EIN submitted in SchoolSpace Requirements tab (41-5331799) - [x] Message posted to Tai in SchoolSpace with full date list + half-payment request - [x] 11 remaining dates created and submitted (April 14 through July 7, every Tuesday) - [x] May 12 and May 19 correctly excluded **Current state:** - 12 total event dates on request A26XT - April 7: approved, needs CONFIRM (agreement acceptance) - April 14 - July 7 (11 dates): SUBMITTED, awaiting approval - Rate group still shows For-Profit — waiting on Tai to update to Nonprofit **Blocking on Tai:** - Update rate group to Nonprofit - Approve the 11 new dates - Confirm half-season payment approach (April-June first) **Time-sensitive:** Must confirm April 7 before end of day today — either at nonprofit rate or current rate. First practice is tomorrow.
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ldraney/basketball-api#349
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